All posts in Consumer Svcs

Disruptive Technology - How Siri has Changed Call Center Automation

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Disruptive technology is not a breakthrough innovation. Though, it does make good products a lot better -- transforming what was historically so expensive and complicated that only a few people had access to it and making it affordable and accessible to a larger population.

Think back to the first mainframe computer. It cost millions of dollars to buy and it took years of specialized training to operate it. Only the largest corporations and universities had the luxury of owning one.

A few years, a few bright minds, and a few disruptive technology revolutions later, voilà -- the desktop PC is available to the masses. Then came the laptop, the tablet and the smartphone, which has brought technology to even the remotest corners of the world.

One of the latest trends to dominate the market is Siri (Speech Interpretation and Recognition Interface), an intelligent personal assistant and knowledge navigator that works as an application for Apple’s iOS. The application uses a natural language user interface to answer questions, make recommendations and perform actions.

What Does this Mean to Call Centers?

Consumer technology is changing the customer experience landscape for enterprise contact centers.  Your standard inbound automation may not be good enough anymore. Consumers are expecting a “Siri-like” experience – a natural-sounding conversation when they call their service providers.  So what are you doing to make your inbound speech experience better?

Did You Say “Egg Freckles?”

  1. A famous Doonesbury cartoon from 1993 shows Mike using the handwriting recognition feature on his PDA with hilarious results. Don’t risk an “Egg Freckles” experience with your call center automation.If you are still using DTMF (Dual-Tone Multi-Frequency, or touch tone) IVRs (interactive voice response), look at the business case around using ASR (Automatic Speech Recognition). If you don’t know where to start, email me.
  2. If you are using ASR, is it conversational? Are you able to ask open-ended questions? Do you ever have to repeat questions to your consumers?
  3. And, if you are deploying a conversational ASR, consider taking it up a notch and deploy silent guides to improve your IVR containment, opt-out and completion rates.

PCs, PDAs, Smartphone, Siri. What do these disruptive technologies have in common? They’re personal and customized to the user. Do the same with your call center automation and you can’t go wrong.

Catch 22 - Why Congress Must Modernize the TCPA

catch 22 cover Catch 22   Why Congress Must Modernize the TCPAJoseph Heller does not get enough credit for coining the term "Catch 22". How many authors can claim a phrase that conveys so much meaning in two little words, immediately understood as a shorter yet more eloquent version of "between a rock and a hard place"?

In the book by the same name, Catch 22 was a military rule that said the only way to get out of a dangerous mission was to prove you were insane, but that if you wanted to get out of such a mission, it proved you were sane so you had to go.

While Heller's setting was World War II, he could easily have placed his characters in a more modern setting. Instead of focusing on a military bureaucracy intent on keeping soldiers in perpetual service, he could have written of government regulations that force American businesses to choose between keeping their customers satisfied or breaking the law.

Consider an airline. They are required by the Department of Transportation (DOT-OST-2010-0140) to promptly notify passengers of flight delays at the airport, on their website and on their telephone reservation system. Some airlines try to go the extra mile by proactively notifying passengers using interactive voice messages. But if a passenger provides their cell phone number as their point of contact, the airline would be violating the FCC's rules implementing the Telephone Consumer Protection Act (TCPA) if they send such a message to a passenger without their prior "express consent". Sounds easy if the ticket is booked on the airline's own website - just add a click box for consent to the check-out process. However, getting consent is not so easy if the flight is booked by an independent travel agent over the phone. Catch 22.

And what about a mortgage servicer? Under Fannie Mae's servicing guidelines, they are required to attempt phone contact with delinquent borrowers every three days. Fannie wants servicers to make every possible effort to assist borrowers in avoiding foreclosure by communicating all the loan modification programs the government has made available. But if the borrower has provided a mobile number (and for 30% of American households, that is the only number they have), in most cases the servicer would be at legal risk if they used automatic dialing technology to make these calls. That's because the original lender failed to obtain the necessary consent when the loan was issued. Catch 22.

I could go on. Prescription refill reminders, credit card fraud alerts, COD package delivery notifications - all good for the consumer, but risky for the business under the current TCPA. That's why a coalition of sixteen business associations ranging from the American Bankers to the U.S. Chamber of Commerce came together to draft an amendment to the TCPA that has now been sponsored as a bill by a bi-partisan group of congressional representatives.

This week I went to Washington, D.C., to lobby for this bill, HR 3035 "The Mobile Informational Call Act of 2011", the primary intent of which is to remove the distinctions made in the TCPA between landline and mobile service when using "assistive technlogy" (dialers and recorded messages) to communicate with customers for informational, not marketing, purposes.

We may not be flying dangerous missions over well-defended enemy territory when we try to do the right thing by contacting customers with information they need, but we would still have to be insane to keep doing it in the face of our own Catch 22. The only sane thing to do is change the rules.

Personalization Pays Off - Part 2

When communicating with customers, does personalization  matter? Can you expect a return for the effort and expense of recognizing your customers as individuals?

In Personalization Pays Off - Part 1, we discussed the tension between your customer's desire for personal treatment and your company's need to keep costs low by delivering products and services that are essentially the same for large segments of your customer base.

Striking a proper balance between these two competing forces is critical to ensuring customer satisfaction and company profitability.

Whole books have been devoted to this topic; I'm not trying to boil that particular ocean here.

That said, there are a few practical adjustments to "business as usual" you can make that will pay for themselves by improving customer loyalty, lowering operational costs and driving better business performance:

  • Track and act on customer's explicit and implicit preferences. An example of an explicit preference is a customer request that communications be in a language other than English; an implicit preference might be inferred from the fact that they only answer your calls between 10AM and 2PM.
  • Provide time saving conveniences to reward customers who choose to self-serve. Offer to securely store their bank or credit card account information when they make a phone or online payment so they don't have to enter it again next time. Also, configure self-service menus on web pages or IVRs to provide easier access to previously used functions.
  • Look for any and every opportunity to treat customers as individuals. Start by using their name, not their account number, when you greet them. Reference the name of the unique product or service they are using. Be specific about account status, including reference to any recent conversations, payments and purchases - all the better to prove you are talking to them about their unique situation.

The importance of this last point is hard to overstate, particularly when you are automating communications via interactive voice messaging, SMS text or email. Personalization helps cut through the noise in these channels, allowing your message to stand-out as timely, relevant and respectful.

Consider the following experiment we ran with a wireless carrier (I'll call them XYZ Mobile) who uses interactive voice messages to encourage their prepaid subscribers to "top up" their accounts by making an immediate payment. In this experiment, the target customers were randomly assigned to either group A or group B. The only difference between the messages delivered to the two groups was in the greeting - Group A were asked to confirm they were owner of the assigned phone number, while Group B were greeted by name:

• Version A

“Hi. This is XYZ Mobile calling for the owner of <206-555-1212>. Press any key to continue.

• Version B

“This is XYZ Mobile with an important reminder.  If this is <Brian Moore>, press 1.  Otherwise, press 2."

Which do you think got better results?

If you said the one that asked for the customer by name instead of by number, you're right! Over three quarters more customers indicated they were the right party and almost two-times as many topped up their accounts in direct response to the interactive voice message in Version B than in Version A:

Greeting Test2 Personalization Pays Off   Part 2

Needless to say, our client concluded the experiment by treating 100% of their accounts with Version B, no doubt with a nod to Bob Seger and the Silver Bullet Band.

Communications are Converging

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Where is customer communication headed? [1]

It is clearly becoming individualized. This isn't new.

We've talked about relevancy in one‐to‐one communication for years, but talking about it and making it real are two very different things.  Now it is not just becoming real; it is becoming an expectation. Companies that don’t segment their customers (or can't do so because they are siloed either by organizational structure, the way they have aligned their different communications channels, or even by just their beliefs or mindsets) consequently will have a fragmented view of the customer and will be unable to entertain a coherent conversation.

It is happening in Real Time.

The reality is that technology has fostered this need for instant gratification. But many of us have a batch mind set, and a batch process that we are still relying on, and when the expectation is that you are going to communicate with me in an individualized way, and you are going to do it right now, real time can become very difficult unless you know how to do real time mass personalization.

Interactivity and Multiple Channels

We now have the ability to engage in any dialogue, and we are engaging in that dialogue across multiple channels. This is also a challenge because of silos, and the ways we tend to silo our messaging channels:  e‐mail here, social there, SMS and still another place for everything else…

This is also, however, because customers' behaviors and expectations have changed. They expect to be known.  They expect to be treated as individuals, not an e‐mail address, not a phone number, and they expect that the interaction that the enterprise is going to have with them is going to be across their channel of choice.  And you know what? They are not staying in the channel you might have initiated that conversation in. They are moving to whatever channel suits them at that particular point in time, and those expectations and behaviors are changing constantly.

And what is next – or right here? Convergence.

Communications are coming together.  It's about the fusion of marketing and services, and it is about all your customer touch points.  The reality is that over time, the channel chosen is going to become very incidental to the message that you are trying to convey, as the consumer is going to be fluidly moving in and out of those channels. So we should all start looking to become more adept at how we manage that flow of communications as opposed to individual channels.


[1] In an effort to understand this, I first had to define communication. So, as a recent MBA student who was forbidden to accept Wikipedia as a reference source, I of course leapt this social free encyclopedia.  It is defined as the “activity of conveying meaningful information…communication requires a sender, a message, and an intended recipient, although the receiver need not be present or aware of the sender's intent to communicate at the time of communication; thus communication can occur across vast distances in time and space." (This, by the way, made me laugh and think about the Star Trek time and space continuum.)

How To Avoid Becoming an Overwhelmed Call Center Professional

Communication Madness

After speaking to my peers the past few months, I have come to the conclusion that we are all suffering from the same affliction– it’s the “OMG! How do I keep UP?” disease.

Many of us call center and customer experience professionals are overwhelmed. Aside from trying to manage day-to-day operations, we are consistently being flooded with new processes and communications that we need to support from Continue reading →

Court Rules Consumer can Revoke Consent to be Autodialed

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The customer giveth...and the customer taketh away. Their consent that is.

The US District Court for the Southern District of California has ruled that a consumer can revoke their consent to be autodialed or receive recorded messages at their mobile number either orally or in writing.

The case is Gutierrez vs. Barclay's Bank. Gutierrez is suing the bank for violating the TCPA by continuing to call and text his and his wife's cell phone after he told them not to. Gutierrez gave both numbers to the bank on his credit card application, which by the FCC's declaratory ruling constitutes consent to be autodialed or messaged at those numbers. But after he went past due and started getting calls and texts, he orally withdrew his consent.

The court denied Barclay's motion for summary judgement (which would have ended the lawsuit) where they argued Gutierrez needed to "put it in writing". The court said there is nothing in the TCPA that requires either the provision or revocation of consent to be in writing.

While its never good to see a creditor in trouble for possibly violating the TCPA, there is a silver lining in this cloud.

Gutierrez did not argue against the FCC's ruling on Continue reading →